A set of prerequisites for Organizers, MDs, SDs, and tasksetters

Discipline

All

What do we want ?

Raising the quality of organisation
Makeing a network of organizers and staff so they can share questions, good experiences and friendship

How do we achieve that ?

There is a need of a overall big picture:
- Setup a overall design of what to do
- Define a scope on what and who (people, functions, roles, missions)
- Make courses for all those roles
- Define a philosophy and vision on how those people work and how allow them to find out that the courses are very useful for everyone
- Classify if needed that people attended the courses
- No need for exams ("Who is asking for exams, don't beleive in its education")

Issue category :

Organisation Cat 1 Cat 2

Comments

CIVL Delegate

By Julien Garcia on Thu, 16 Oct 2025 - 23:40

Yes this is very much needed and start to be addressed in France, Spain and a few other. International institutions should lead these curriculum instead of lagging behind. They are in first line when it comes to event quality and CAT1 organizers. It's also usually a nice way of funding.

CIVL Delegate

By Moon Policarpio on Fri, 17 Oct 2025 - 05:28

I agree on this, most especially in Asia, specifically in developing nations, where the sport is still developing. I've seen this in my country and some other Asian countries. For example, for a CAT 2 event accuracy, the organiser tends to allow pilots to compete with or without a sporting license, a proper national license and below the rating skills requirements. However, what the organiser will do when it comes to reporting. They will only report # of qualified pilots, the ones with a sporting license. I am not quite so sure if this kind of set-up is happening in an XC Competition here in Asia. But honestly, I have never seen this kind of set-up in Europe.

Organiser

CIVL Delegate

By Flyluchofly on Sat, 18 Oct 2025 - 16:19

I have observed that, within this joint initiative, we can provide valuable support to the ongoing discussions taking place in the CIVL. It is essential that we establish minimum standards for competitions — not only for Category 1 (CAT 1) events, but also for Category 2 (CAT 2) events.
One of the main shortcomings in the current approach is that CIVL directs most of its attention to CAT 1 competitions, while overlooking the fact that CAT 2 events take place every month across the world.
Defining minimum standards should begin with establishing clear requirements for Meet Directors and setting consistent safety standards. However, it is important to recognize that these measures will have implications for both pilots and organizers, as their effective implementation will require adequate financial support.

By Alexia on Sun, 19 Oct 2025 - 20:49

I feel that there is some pressure on the organization from the governing body (PWC, CIVL) and some pilots, to have as many tasks as possible, especially if the competition risks being invalid, regardless if the conditions are borderline/marginal.

With the training, there should be clear, objective, stopped/canceled task instructions. Such as wind speed limit, a certain number of pilots DNF, a certain number of pilots call level 3. Also, possibly clearer instructions regarding tasks with OD, thunderstorms, drop out, rain, etc. Some competitions in the last year pushed the limits on safety with regards to flying near these weather patterns.

By Reza on Thu, 23 Oct 2025 - 23:53

Sharing roles such as meet director, task or safety committee member, and even event photographer — while also deciding on finances, location, and political matters — is another serious issue. Especially in Cat 2 and smaller competitions, when same person is involved in all aspects and mixes technical and political responsibilities, disaster is almost inevitable.
Clear definition of standard operational procedures and roles and responsibilities is critical.

By François Cormier on Fri, 24 Oct 2025 - 14:35

I agree. I believe this should be applied in priority to safety standard. A request to each comp to fulfill and communicate transparently and systematically for each event. Detailed safety present at take off, goal, landing and total. Helicopter présence and time reaction time. Hospital transportation time...

CIVL Delegate

By Julien Garcia on Tue, 28 Oct 2025 - 01:54

What if the union create a label and a curriculum for the prerequisites ?
I'd love to see that. And not only to organizers members but to pilots as well !

Organiser

By Toni Crottet on Tue, 28 Oct 2025 - 09:16

Yes, there are different options of handling this

The consitutional way
- Makeing labels
- Makeing examins and giving brevets for organising staff

The liberal way
- Organising workshops, courses
- Pushing exchange between organising staff
- Publishing who attened the courses
- Letting the market decide on who runs good comps

Personally, I'd go the second way. Which also keeps pressure on the people, that run the workshops: The workshops has to be damn good!!

I see in future good practices, like the organiser publishes more information about the tasks to expect, the difficulty, detailed maps with danger zones and bomb out fields and how pilots can train for the area.

Organiser

By Maxime Bellemin on Mon, 3 Nov 2025 - 20:40

Hi Toni,

Somehow I totally missed your entry here. A pity, sorry for that. What you propose is part of what I expressed differently here: https://gagglereport.org/node/152. Hopefully we can converge.

As I wrote in a different place, I concur with your description: I am not in favor of mandatory courses and even less of mandatory exams. But courses followed by someone should publicly be advertized on his (FAI) licence and on every event where he will be part of the organization team.